Privacy Policy

Operated by: Adsoft Online Ltd ("we", "us", "our")

VeriTalent (the "Platform") is an AI-powered talent intelligence, verification, and performance analytics platform serving individuals, organizations, institutions, and independent talent partners. This Privacy Policy explains how we collect, use, store, share, and protect personal data, and how we comply with applicable data protection laws.

By accessing or using the Platform, you consent to this Privacy Policy and our Terms & Conditions.

1. Information We Collect

We collect information in the following categories:

1.1 Information You Provide Directly

• Full name, email address(es), phone number
• Authentication and account credentials
• Educational and employment history, skills, CVs, portfolios
• Uploaded documents (certificates, transcripts, references, IDs)
• Assignments, activity logs, internship or work reports (for TAPI processing)
• Organization or institutional details
• Communications with support or administrators

1.2 Information Collected Automatically

• Device identifiers and browser information
• IP address and approximate geolocation
• Usage data, pages viewed, actions taken, timestamps
• Cookies, local storage, and similar technologies

1.3 Information from Third Parties

• Verification responses from employers, institutions, or talent partners
• Authorized academic or employment records
• Connected public platforms (e.g., LinkedIn, GitHub) where enabled by you
• Payment confirmations from third-party processors (we do not store card data)

1.4 AI-Generated & Derived Data

Our AI systems generate derived outputs including: Competency and skill signals, Performance and employability insights, Learning summaries and activity intelligence, Fit indicators and ranking signals. These outputs are probabilistic, evidence-based, and derived from authorized data sources.

2. How We Use Your Information

We process personal data for the following purposes:

2.1 Platform Services

• Create and manage VeriTalent IDs and profiles
• Generate AI Cards, TAPI insights, and verification records
• Enable referencing, credentialing, and screening workflows
• Deliver institutional analytics and performance intelligence

2.2 Communication

• Account notifications and service updates
• Verification requests and issuance alerts
• Customer support responses

2.3 Security, Trust & Compliance

• Identity verification and fraud prevention
• Platform integrity monitoring
• Legal and regulatory compliance

2.4 Analytics & AI Improvement

• Usage analytics and system performance
• Feature improvement and product development
• AI model training using aggregated, non-identifiable data only

We do not sell personal data.

3. Legal Basis for Processing

We process data based on one or more of the following legal grounds:

• User consent
• Contractual necessity
• Legal obligation
• Legitimate interests (platform security, service improvement)

4. How We Share Information

We only share data as necessary and authorized:

4.1 Authorized Recipients

• Employers, institutions, or talent partners you explicitly engage with
• Credential issuers and verification recipients

4.2 Service Providers

Trusted vendors providing: Cloud infrastructure, Email and notification services, AI processing and analytics, Payment processing. All providers are bound by confidentiality and data protection obligations.

4.3 Legal & Regulatory Authorities

When required by law, court order, or to protect rights, safety, and platform integrity.

5. Data Security

We implement robust technical and organizational safeguards including:

• Encryption in transit and at rest
• Role-based access controls
• Tokenization and audit logging
• Secure identity and authentication systems

No system is completely secure. Users are responsible for protecting their login credentials.

6. Data Retention

We retain personal data:

• For as long as accounts remain active
• As necessary to deliver services
• As required for legal, compliance, or audit purposes

Retention periods vary based on data type and regulatory requirements.

7. International Data Transfers

Your data may be processed or stored outside your country of residence. We ensure appropriate safeguards in line with: Nigerian Data Protection Act (NDPA), GDPR (where applicable), International best practices.

8. Children & Student Data

VeriTalent does not knowingly process personal data of individuals under 16 unless: Access is provided through an educational institution or program, The institution confirms lawful consent and authority. Institutions act as data controllers for student data; VeriTalent acts as a data processor.

9. Your Rights

Subject to applicable laws, you may:

• Access your personal data
• Correct or update inaccurate data
• Request deletion or restriction
• Object to certain processing activities
• Withdraw consent
• Request data portability

Requests can be made via: hello@veritalent.com

10. Account Deletion

Users may request account deletion at any time. Deletion may include: Profile and account data, Uploaded content, AI-generated insights. Certain records (e.g., issued verifications, audit logs) may be retained where legally required.

11. Cookies & Tracking

We use cookies to:

• Maintain sessions and preferences
• Improve performance and security
• Analyze platform usage

Users can control cookies through browser settings. Some features may not function properly if cookies are disabled.

12. Institutional & Organizational Data Processing

Where organizations or institutions submit data on behalf of talents: They confirm lawful authority to share such data, Adsoft Online Ltd acts as a data processor, Processing occurs strictly per documented instructions. A Data Processing Agreement (DPA) may apply.

13. Policy Updates

We may update this Privacy Policy periodically. Material changes will be communicated via email or in-platform notices. Continued use of the Platform constitutes acceptance of updates.

14. Contact Information